Organizations with big workforces run best when entrepreneurs have the right set of tools to handle different aspects of the firm, such as employee management. Without the tools, employee management can be a challenging effort.
And keeping track of their contracts? Even worse. Imagine having to keep track of employee contracts and related documents in a large organization without having an effective application to facilitate the process. Expect the same hassle when it comes to performance reviews and other similar tasks.
Luckily, you can utilize some great tools to manage employees in an effective manner. Here are 4 tools that should get you doing in 2015:
Employee productivity tool
Worksnaps is a tool that provides extra details to entrepreneurs who want to keep track of the productivity of their employees, inside and outside office premises. The tool takes a screenshot every 10 minutes, as well as logs mouse movements and keyboard strokes. It catalogs the applications used by employees, so you can see how much time they spent working on a Word document or reviewing an Excel spreadsheet.
It also enables a user to measure the work performance of employees in-depth, and therefore helps in better employee management through reports and charts. You can see these graphs and reports to understand productivity analysis and working patterns, and the data can be used for timeline estimation and work division.
Form completion and management tool
SignNow is a tool that lets employees and management complete forms electronically from anywhere within seconds. It has features to keep track of document status in real-time and verify exactly when a document is viewed, opened and signed. It also has the ability to store and archive signed offer letters, policy acknowledgements, NDAs and benefits documents in the cloud.
The tool makes it simple for employees to return contracts, and can be used from any mobile device. A document can be sent from 1-1,000 signers at a single time. And PDF copies of signed documents can be delivered to all parties automatically. This not only keeps you on top of employee contracts, but also eliminates the cost, time and environmental impact of shipping, printing, physical storage, faxing and postage.
Project management tool
Trello is a project management tool that removes the need to keep track of lengthy email threads from employees or the hope that they keep updating tracking spreadsheets. The tool presents a card system that organizes the team by creating a task list that can be updated any time.
When particular tasks are completed, the cards can be dropped and dragged between different lists, and progress can be updated. The lists can be reordered when the need to reprioritize tasks arises. Trello is free to use at the basic level, but the Business Class tools offered by the web-app gives entrepreneurs more control over the boards. It is so simple that everyone can get used to it quickly and the status of each task can be seen as it moves through stages.
Problem recording tool
15Five is a survey tool that enables employees to write a report for 15 minutes, and then the owner can send 5 minutes reading the report. It can be used to surface problems, reward goal achievement, and keep a foothold on impending problems. Companies can ask their own questions or even create a custom set of questions for different departments.
The tool can be a great way to boost engagement by enabling employees to voice their concerns. Sharing challenges, ideas, and achievements every week forges teamwork and bonds. It can also boost morale and employee retention via easy and regular communication.